D365 Finance & Operations and Dynamics AX Forum

Another expense related question:

We are looking at moving expense management into D365, however would reimburse cash expenses through our payroll process that is outside of D365FO.
We have processed/posted expense reports, and the status is now "processed for payment". What do we need to do to get the status to "completed" or whatever the last one is, and to make sure that it posts to our payroll clearing account to be netted out when payroll is processed? Has anyone done this before?

Thanks in advance!

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Kerstin Newman
StarTech.com
London ON
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Hi Kerstin,

"Processed for payment" is the last status in the expense management process flow.

Not entirely sure how you have currently configured your payment methods, but am going to assume that the existing "Cash expense" is offsetting to the Worker which ultimately points to a Vendor. You could change the offset for "Cash expenses" to Ledger and specify the payroll offset clearing account if they will always be reimbursed via payroll. However, you will need to "pay" or transfer the EXISTING vendor liability to the payroll clearing account.

You could setup an alternate payment method that offsets to this payroll offset clearing account for the payroll reimbursement scenario and use the existing cash expense if there are some instances where you'd still reimburse via check directly.

Once you post the expense report, then this will post the credit side to the ledger accounts. When the payroll entry is generated, then this will debit the clearing account.

Hope that helps!

------------------------------
Christopher Ho Yee
Altius Consulting
Richmond BC
------------------------------

Original Message:
Sent: Jul 11, 2019 11:50 AM
From: Kerstin Newman
Subject: Expense Mgmt Report Status

Another expense related question:

We are looking at moving expense management into D365, however would reimburse cash expenses through our payroll process that is outside of D365FO.
We have processed/posted expense reports, and the status is now "processed for payment". What do we need to do to get the status to "completed" or whatever the last one is, and to make sure that it posts to our payroll clearing account to be netted out when payroll is processed? Has anyone done this before?

Thanks in advance!

------------------------------
Kerstin Newman
StarTech.com
London ON
------------------------------

Hi Christopher,

Thanks you, definitely clears it up.

I do currently have the cash expenses offset the payroll clearing account, so it should be fine. I will have to confirm that all the postings are right and when payroll entries are posted it all balances, but I think we're on the right track then.

It confused me a little that it said "processed for payment" and there wasn't anything like "completed" or "closed". If that is the last status though, we'll know and be good with it :)

Thanks so much for your insight!

------------------------------
Kerstin Newman
StarTech.com
London ON
------------------------------

Original Message:
Sent: Jul 15, 2019 01:40 PM
From: Christopher Ho Yee
Subject: Expense Mgmt Report Status

Hi Kerstin,

"Processed for payment" is the last status in the expense management process flow.

Not entirely sure how you have currently configured your payment methods, but am going to assume that the existing "Cash expense" is offsetting to the Worker which ultimately points to a Vendor. You could change the offset for "Cash expenses" to Ledger and specify the payroll offset clearing account if they will always be reimbursed via payroll. However, you will need to "pay" or transfer the EXISTING vendor liability to the payroll clearing account.

You could setup an alternate payment method that offsets to this payroll offset clearing account for the payroll reimbursement scenario and use the existing cash expense if there are some instances where you'd still reimburse via check directly.

Once you post the expense report, then this will post the credit side to the ledger accounts. When the payroll entry is generated, then this will debit the clearing account.

Hope that helps!

------------------------------
Christopher Ho Yee
Altius Consulting
Richmond BC

Original Message:
Sent: Jul 11, 2019 11:50 AM
From: Kerstin Newman
Subject: Expense Mgmt Report Status

Another expense related question:

We are looking at moving expense management into D365, however would reimburse cash expenses through our payroll process that is outside of D365FO.
We have processed/posted expense reports, and the status is now "processed for payment". What do we need to do to get the status to "completed" or whatever the last one is, and to make sure that it posts to our payroll clearing account to be netted out when payroll is processed? Has anyone done this before?

Thanks in advance!

------------------------------
Kerstin Newman
StarTech.com
London ON
------------------------------