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purchase order journals

  • 1.  purchase order journals

    Posted Feb 18, 2021 12:51 PM
    Hello All

    Does anyone has experience/understanding of purchase order journal created when POs are approved? i  have records with posting type (Purchase expenditure, un-invoiced) but without a subledgervoucherdataAreaId, although it does have a subledgerjournal number. i cant seem to figure out why the field is empty, i would really appreciate any ideas or explanations that you might have :)
    Thanks

    ------------------------------
    Amal

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  • 2.  RE: purchase order journals

    TOP CONTRIBUTOR
    Posted Feb 23, 2021 02:31 AM
    At the time of purchase order approval there are not supposed to be any ledger or sub-ledger posting.

    The posting types you described - "Purchase Expenditure - un-invoiced" is supposed to be used when RECEIVING not when APPROVING a purchase order.

    Is your environment customized?
    Do you have public sector functionality turned on / burdening/ posting definitions turned on? those might trigger posting at the time of approving purchase order (more accurately, when CONFIRMING a purchase order).

    ------------------------------
    Zvika Rimalt
    Functional Consultant
    Vancouver BC
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  • 3.  RE: purchase order journals

    Posted Feb 24, 2021 02:42 AM
    thanks Zvika, yes the posted transactions without subledgervoucherdataarea are in fact related to PO received not approved, sorry for that. so i do have a ledger  but not a subledgervoucherareaId and not there is no customization done on this.

    Best
    Amal 


    ------------------------------
    Amal Sheikh Hasan
    Danish Refugee Council
    Copenhagen
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  • 4.  RE: purchase order journals

    TOP CONTRIBUTOR
    Posted Feb 24, 2021 04:26 PM
    At the time of RECEIVING a purchase order there is only supposed to be a LEDGER posting.
    Nothing is supposed to be posted into the SUB-LEDGER

    The AP sub-ledger is only impacted at the time of invoicing (to reflect liability to the vendor)

    ------------------------------
    Zvika Rimalt
    Functional Consultant
    Vancouver BC
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  • 5.  RE: purchase order journals

    Posted Mar 02, 2021 08:42 AM
    thanks Zvika
    i managed to fix this by changing the ledger batch transfer rules on the general ledger parameters for (summarize on account ) from true  to false.
    best
    Amal

    ------------------------------
    Amal Sheikh Hasan
    Danish Refugee Council
    Copenhagen
    ------------------------------



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