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Reversing erroneous mileage

  • 1.  Reversing erroneous mileage

    TOP CONTRIBUTOR
    Posted Dec 21, 2018 01:05 PM
    In expense reports, does anyone have a technique/configuration change to reverse erroneous mileage expense. It appears that you cannot enter negative mileage distance or have a negative mileage rate.




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    Christopher Ho Yee
    Altius Consulting
    Richmond BC
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    Conference-AXUG_200x200


  • 2.  RE: Reversing erroneous mileage

    Posted 15 days ago
    Hi Chris, we're experiencing the same issue right now. Did you ever find a solution?

    Thank you!

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    Beth Zapadka
    ERP Functional Expert
    Glentel Inc.
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    Conference-AXUG_200x200


  • 3.  RE: Reversing erroneous mileage

    GOLD CONTRIBUTOR
    Posted 15 days ago
    We have a workaround in place (we're not live with expense management yet, but have done extensive testing), similar solution, I think, different starting point though.

    We have corporate credit cards, and sometimes people charge personal expenses to the corporate credit card. We created an expense category that is called "Personal expense" and instead of debiting an expense account, it debits our payroll clearing account. Any cash expense would credit the account and be offset by the payroll run. So any cash expenses submitted plus (or minus) the personal expenses from the credit card would amount to a final pay to the employee, that reimburses cash minus whatever was spent on the credit card for personal expenses.
    If you set something similar up, you could take that incorrectly entered mileage amount and post the reverse to the same accounts.. Not sure I am explaining this the best way, let me know if you have any questions.

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    Kerstin Newman
    Business Analyst
    StarTech.com
    London ON
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    Conference-AXUG_200x200


  • 4.  RE: Reversing erroneous mileage

    TOP CONTRIBUTOR
    Posted 15 days ago

    Hi Beth,

    Unfortunately, we could not find an OOB approach to reverse this. We reversed the expense report in A/P directly to the employee vendor, so there will be a slight difference between the Expense reports and A/P subledgers.

    Cheers,

    Chris



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    Christopher Ho Yee
    Altius Consulting
    Richmond BC
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    Conference-AXUG_200x200


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