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Prevent Vendor Invoice Vouching without Quality Associations

  • 1.  Prevent Vendor Invoice Vouching without Quality Associations

    Posted Sep 03, 2019 06:55 PM
    Hi, we used to use Quality Associations functionality in order to prevent the Vendor's Invoice vouching.

    However, since most of our Raw Materials are no longer required to be tested, the Lab Team decided not to maintain and update the Quality Associations.

    We tried Vendor On Hold feature, however, we need to prevent at Item Level.

    So, I wonder if there is any alternative (standard or custom) way of preventing/blocking the Vendor Invoices posting when an Item is not approved or is being tested.

    Thanks!

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    Armando Tinoco
    ERP Systems Admin
    Arizona Nutritional Supplements
    Chandler AZ
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    Conference-AXUG_200x200


  • 2.  RE: Prevent Vendor Invoice Vouching without Quality Associations

    Posted Sep 04, 2019 09:13 AM
    Armando, I would look at creating an AP Invoice policy, that would direct these invoices into a workflow queue, where the LAB TEAM (members of the queue) can release the invoice once that manual quality review is finished.  You would need to identify a field on the invoice line that would identify those items that need to be reviewed and create a policy review on the invoice line.

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    Donald Jenkins
    Avanade, Inc.
    Maryville TN
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    Conference-AXUG_200x200


  • 3.  RE: Prevent Vendor Invoice Vouching without Quality Associations

    Posted Sep 04, 2019 01:02 PM
    Hi Don, thanks for your input.

    I'll give it a try, we just need to find a field that we can use for this purpose.

    ------------------------------
    Armando Tinoco
    ERP Systems Admin
    Arizona Nutritional Supplements
    Chandler AZ
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    Conference-AXUG_200x200


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