D365 Finance & Operations and Dynamics AX Forum

Expand all | Collapse all

Cut Over Plan

  • 1.  Cut Over Plan

    Posted 9 days ago
    Hi. We're implementing D365 F&O and going live this May. I'm currently working with our implementation partner (PwC) on a cut over plan. I was wondering if any one had some tips, advice or an actual cut over plan that they'd be willing to share. Thanks Ross

    ------------------------------
    Ross Sabath
    Ultimate Software
    ------------------------------
    Conference-AXUG_200x200


  • 2.  RE: Cut Over Plan

    Posted 8 days ago
    Ross;

    The order of operations is important.

    You'll need to load inventory costs before you load qty on hand.  Once that is done - have finance validate inventory is in balance.

    Once inventory is loaded and sealed, then you can load open SO, PO and if you're using, production orders.

    When you're loading anything from sub-ledgers that would have a GL impact - make these self-canceling entries - meaning the offset account is the control account in the ledger.  This will save you a few journal entries.  For example - when I load open AR - the offset of the load will be the trade AR account.

    When everything is loaded and posted, have finance run all required reports to ensure all sub-ledgers are in balance with the general ledger.

    I have a cut over check-list for finance I can send you if you email me.

    ------------------------------
    Brad Bertchie
    Senior Consultant
    Western Computer
    Oxnard CA
    ------------------------------

    Conference-AXUG_200x200


  • 3.  RE: Cut Over Plan

    Posted 5 days ago
    Brad thank you for your response. Very helpful. Yes if you could provide the check-list I would really appreciate it. You can send it to rsabath@ultimatesoftware.com.

    ------------------------------
    Ross Sabath
    Ultimate Software
    ------------------------------

    Conference-AXUG_200x200


  • 4.  RE: Cut Over Plan

    GOLD CONTRIBUTOR
    Posted 5 days ago
    ​My general approach is to transfer the GL account for the subledger to a clearing account, and then set the offset posting instructions for the transaction that loads the subledger to hit the same clearing account.  That gives you two controls:
    • The balance in the GL account matches the subledger balance at go-live
    • Variances between your old system and the new system are trapped in the clearing account.  You can either expense those variances or use them to trigger research into the source of the variance. 


    ------------------------------
    Kevin McLean
    Strategic Solutions NW, LLC
    Beaverton OR
    ------------------------------

    Conference-AXUG_200x200


  • 5.  RE: Cut Over Plan

    Posted 5 days ago
    Thank you Kevin for the response and recommendations. Yes we're using the clearing accounts in our approach.

    ------------------------------
    Ross Sabath
    Ultimate Software
    ------------------------------

    Conference-AXUG_200x200


  • 6.  RE: Cut Over Plan

    D365UG/AXUG ALL STAR
    Posted 4 days ago
      |   view attached
    Hi Ross,

    I've presented on this very topic a number of times at Summit.  Here is a pdf of my presentation.  Slide 6 is a high level overview of the data dependencies.  Hope it helps.

    Best regards,
    GG

    ------------------------------
    GG Rowe, PMP
    IT Applications and Project Manager
    Planar Systems Inc.
    Beaverton OR
    ------------------------------

    Conference-AXUG_200x200


  • 7.  RE: Cut Over Plan

    Posted 4 days ago
    Thank you! This is very helpful

    ------------------------------
    Ross Sabath
    Ultimate Software
    ------------------------------

    Conference-AXUG_200x200


  • 8.  RE: Cut Over Plan

    TOP CONTRIBUTOR
    Posted 4 days ago
    One topic I've not seen anyone mention is Purchase orders which were received in the legacy application, but for which no Vendor invoice has been received. (In the UK, we call this GRNI). Assuming that you have approved and posted any Vendor invoices which you have received, I guess you will always be waiting on some invoices, because you can't really control when your vendors send those in. The trick is that you want a received PO in F&O with which to match the expected invoice.

    There is more than one approach, but the one I prefer is:

    • Import your open (not received) and received but not invoiced PO Lines. Do this before you post the Journals which will create your on-hand stock.
    • Use the Deliver now field to set the quantity which has been received (but not invoiced). This can be done by the import.
    • Post the Product receipt for the Deliver now quantity.
    • Adjust out all of the stock that you just received (the easiest way is to use a count journal, but you may want to change where your inventory profit/loss is posting to before you do this). And you might want to do these last two steps in a previous financial period, to keep it neat.

    On the sales side, this is not normally an issue, because you will invoice everything which you have shipped before you do Cut over, right?!

    And if your business is not the kind that has received but not invoiced POs.... well hopefully this will be useful for someone else!

    ------------------------------
    Guy Terry
    Application Consultant
    Annata
    Portsmouth
    ------------------------------

    Conference-AXUG_200x200


If you've found this thread useful, dive deeper into User Group community content by role