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Vendor payment workflow?

  • 1.  Vendor payment workflow?

    Posted Jan 02, 2020 11:32 AM
    Has anyone figured out a way to have Vendor payment lines over a certain amount go for a separate approval?  It looks like the Vendor disbursement workflow is based on the amount of the batch rather than the amount on each line.  We would like to accommodate different approvers for different payments amount, specifically, if a check or ACH payment is > $100,000, it should go to the Controller for approval.  Many thanks for any suggestions.

    Best regards,

    Gabor Fulop
    Applications Manager
    Transamerican Auto Parts
    A Polaris Company
    Home of 4WheelParts (4WP.com)
    The first step toward cloud success. - Migrate from AX to D365 with expert guidance from Microsoft. I'm Ready

  • 2.  RE: Vendor payment workflow?

    Posted Jan 03, 2020 05:00 AM
    Hi Gabor,

    You will need a customization here. The first option would be creating a "vendor disbursement journal line workflow". You can then setup an approval on line level. On the journal workflow, you can then add a line level workflow to ensure all lines are approved before approving the journal itself. This approach can be a bit cumbersome if you have a lot of payment lines. You can setup auto approval for amounts below the threshold. All other lines needs then be approved per line.

    Another option is to create a virtual field on the vendor disbursement workflow which indicates if there are lines with an amount higher than a certain limit. You can use this field as condition to include more approvers. This approach will not allow you to get a different approver per line or an indication which lines are over a limit.

    I have not seen this requirement a lot before. Usually, there is a workflow on purchase orders and/or invoices. Once these have been approved, it should be OK to do the actual payments. In that case, the vendor disbursement workflow is used to check the bank accounts and cash flow position.

    kind regards,

    André Arnaud de Calavon
    Product manager, Microsoft MVP - Microsoft Dynamics Business Solutions

    The first step toward cloud success. - Migrate from AX to D365 with expert guidance from Microsoft. I'm Ready

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