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  • 1.  AP Invoice Validation settings

    SILVER CONTRIBUTOR
    Posted May 04, 2022 09:38 AM
    Hi everyone.  Just curious what settings others are used for Accounts Payable Parameters - Invoice Validation.  Ours is currently set to allow our AP accountant quite a bit of flexibility in the 3-way match but that can be a little too flexible, so I'm looking to update our settings.  Just curious what others are doing that allows a good balance between allowing the AP person to enter invoices but restricting some changes to have to be made to the PO to allow invoices to be processed.



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    Brad Reeves
    Manager - Finance
    Bill And Hillary Clinton National Airport
    Little Rock AR
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  • 2.  RE: AP Invoice Validation settings

    D365UG/AXUG ALL STAR
    Posted May 05, 2022 08:02 AM
      |   view attached
    attached are our invoice parameters. We also use other areas:
    1) Security and roles - we do not allow invoice processors to receive as part of segration of duties.
    2) workflow - 
    a)if matching conditions are met and invoice is under a threshold, we allow it to post without approval
    b) invoices over this threshold go through a pre-audit before posting in auditor's office. 
    C) invoices over 50K are reviewed by a audit supervisor role after all other approvals​


    ------------------------------
    Tom Noorkah
    Director of Financial Systems
    City of Columbus
    Columbus OH

    614-645-5718
    [email protected]
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  • 3.  RE: AP Invoice Validation settings

    GOLD CONTRIBUTOR
    Posted May 05, 2022 08:39 AM
    Hi Brad,

    Our settings:
    Post Invoice with Discrepancies = Allow with warning
    Automatically Update Invoice = Yes
    Match Invoice Totals = No
    Line Matching Policy = 3 Way Matching
    Allow Matching Policy Override = Higher than Company Policy
    Display Unti Price Icon = If Greater Than Tolerance
    Match Price Totals = None
    Match Charges = No








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