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  • 1.  AP Invoice Validation settings

    Posted May 04, 2022 09:38 AM
    Hi everyone.  Just curious what settings others are used for Accounts Payable Parameters - Invoice Validation.  Ours is currently set to allow our AP accountant quite a bit of flexibility in the 3-way match but that can be a little too flexible, so I'm looking to update our settings.  Just curious what others are doing that allows a good balance between allowing the AP person to enter invoices but restricting some changes to have to be made to the PO to allow invoices to be processed.

    Brad Reeves
    Manager - Finance
    Bill And Hillary Clinton National Airport
    Little Rock AR

  • 2.  RE: AP Invoice Validation settings

    Posted May 05, 2022 08:02 AM
      |   view attached
    attached are our invoice parameters. We also use other areas:
    1) Security and roles - we do not allow invoice processors to receive as part of segration of duties.
    2) workflow - 
    a)if matching conditions are met and invoice is under a threshold, we allow it to post without approval
    b) invoices over this threshold go through a pre-audit before posting in auditor's office. 
    C) invoices over 50K are reviewed by a audit supervisor role after all other approvals​

    Tom Noorkah
    Director of Financial Systems
    City of Columbus
    Columbus OH

    [email protected]

  • 3.  RE: AP Invoice Validation settings

    Posted May 05, 2022 08:39 AM
    Hi Brad,

    Our settings:
    Post Invoice with Discrepancies = Allow with warning
    Automatically Update Invoice = Yes
    Match Invoice Totals = No
    Line Matching Policy = 3 Way Matching
    Allow Matching Policy Override = Higher than Company Policy
    Display Unti Price Icon = If Greater Than Tolerance
    Match Price Totals = None
    Match Charges = No

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