D365 Finance & Operations and Dynamics AX Forum

I'm curious if anyone has any suggestions for handling purchase orders for customer supplied raw materials provided at no cost?

We currently create a purchase order with the customer who is also set up as a vendor for the materials they want to send us. When the material arrives on our dock, it is registered and then a product receipt is done once it passes QA inspection to do the physical posting. Finally, someone has to manually go in and create a dummy AP invoice for $0 against the PO to move it to invoiced status and financial post the inventory transactions. The POs are not being finalized. 

I'm curious what other folks may be doing, especially to help automate those last 2 steps. Is doing the invoice needed, or can we get a financial settlement on the inventory transactions on just $0 items some other way? Should all completed POs be finalized? Is there a way to do those via batch processing or maybe use automation?

Running D365 F&O.

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Steve Latta
Accountant
Ortec, Inc.
Easley SC
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Original Message:
Sent: 3/31/2022 11:10:00 AM
From: Steve Latta
Subject: Ideas for POs for Customer Supplied Raw Materials?

I'm curious if anyone has any suggestions for handling purchase orders for customer supplied raw materials provided at no cost?

We currently create a purchase order with the customer who is also set up as a vendor for the materials they want to send us. When the material arrives on our dock, it is registered and then a product receipt is done once it passes QA inspection to do the physical posting. Finally, someone has to manually go in and create a dummy AP invoice for $0 against the PO to move it to invoiced status and financial post the inventory transactions. The POs are not being finalized. 

I'm curious what other folks may be doing, especially to help automate those last 2 steps. Is doing the invoice needed, or can we get a financial settlement on the inventory transactions on just $0 items some other way? Should all completed POs be finalized? Is there a way to do those via batch processing or maybe use automation?

Running D365 F&O.

------------------------------
Steve Latta
Accountant
Ortec, Inc.
Easley SC
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Thanks Barclay. We're actually in the process of setting up batch jobs to handle $0 customer invoices for ship only invoices, so it makes sense to do something similar on the AP side. Both are due to dealing with customer owned materials.

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Steve Latta
Accountant
Ortec, Inc.
Easley SC
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Original Message:
Sent: Apr 01, 2022 08:24 AM
From: Barclay Hershey
Subject: Ideas for POs for Customer Supplied Raw Materials?

Hi Steve,

We also $0 PO for the customer supplied materials.  These POs are treated like all other POs with confirmations and receipt packing slips.  We had our AX partner write a batch job that we run monthly to take all the open POs where the price is 0 and receipt quantity is greater than 0 and generate $0 invoices.  I don't think it was that challenging of a batch job to write.

Thanks,

Barclay

Original Message:
Sent: 3/31/2022 11:10:00 AM
From: Steve Latta
Subject: Ideas for POs for Customer Supplied Raw Materials?

I'm curious if anyone has any suggestions for handling purchase orders for customer supplied raw materials provided at no cost?

We currently create a purchase order with the customer who is also set up as a vendor for the materials they want to send us. When the material arrives on our dock, it is registered and then a product receipt is done once it passes QA inspection to do the physical posting. Finally, someone has to manually go in and create a dummy AP invoice for $0 against the PO to move it to invoiced status and financial post the inventory transactions. The POs are not being finalized. 

I'm curious what other folks may be doing, especially to help automate those last 2 steps. Is doing the invoice needed, or can we get a financial settlement on the inventory transactions on just $0 items some other way? Should all completed POs be finalized? Is there a way to do those via batch processing or maybe use automation?

Running D365 F&O.

------------------------------
Steve Latta
Accountant
Ortec, Inc.
Easley SC
------------------------------