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Invoice scanning to improve AP process

  • 1.  Invoice scanning to improve AP process

    Posted 10 days ago
    Hi,

    can you share your experience of scanning invoices or receiving e-invoice in a document management system (MFI in our case) and integration with AXin order to avoid manual entry by AP clerk?

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    Serge Yao

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    Conference-AXUG_200x200


  • 2.  RE: Invoice scanning to improve AP process

    Posted 10 days ago

    Hi Serge

    We required the solution to capture both header data for non stock invoices and header and stock details for PO invoice matching.
    The solution required a combination of products both originally Swedish :
    1) Readsoft (now owned by Kofax).  An OCR technology reading pdf documents and will poll email accounts to import invoices for processing.  Ultimately it's accuracy depends on quality of pdf and whether all pertinent information is on the invoice.  You may be surprised as we were in some cases of the details.  Supplier readiness is important.
    2) ExFlow by SignUp software which is an Ax Isv that manages registration and approval of invoices by auto approval or allocation to users based on simple rules or match and post collated PO invoice data to receipts.

    We process approximately 400,000 invoices annually.
    I believe that there are a few different solutions available.

    We also still receive paper invoices and these can be scanned by a 3rd party or we scan them ourselves internally.

    As mentioned the success of the process is highly dependant on the quality of the information on the invoice and the quality of the image.



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    Boris So
    Boris So
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    Conference-AXUG_200x200


  • 3.  RE: Invoice scanning to improve AP process

    Posted 9 days ago
    Hello Serge.  We partnered with AXtentions which is built upon Reedsoft for OCR.  We process around 100,000 invoices through this system a year.  Works fine for us.

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    Brandon Smith
    Bob Evans Restaurants
    New Albany OH
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    Conference-AXUG_200x200


  • 4.  RE: Invoice scanning to improve AP process

    Posted 9 days ago
    We are using Readsoft OCR plus AXtension matching software. We also encourage our supplier to email to a central mailbox and the system automatically opens the PDF and reads it so in that case the quality is as good as it can be as the invoice is never in paper form, ones received in paper form are scanned. We've been using this in both AX4.0 and AX2012 R3 successfully. Depends on the quality of the invoices the % which automatch the purchase order, also we are using it with cyrillic and other non latin character sets - it works ok with those too although it was more difficult than the latin character st.

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    Pam Reay
    Systems Implementation Manager
    Azelis
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    Conference-AXUG_200x200


  • 5.  RE: Invoice scanning to improve AP process

    SILVER CONTRIBUTOR
    Posted 9 days ago
    We are using ABM for bot automation.  Not only are we using it for AP processing, but also creating invoice proposals, and receiving.

    And we are expanding out bot to process in our other systems as well.  Happy to connect you with our contacts if interested.

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    Sandra Rudloff
    Vice President Financial Operations
    Pivot Interiors, Inc.
    Santa Clara CA
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    Conference-AXUG_200x200


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