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Generating payment advice PDF for Vendor Payments

  • 1.  Generating payment advice PDF for Vendor Payments

    TOP CONTRIBUTOR
    Posted 28 days ago

    Hi All,

    In the AP module, we use D365FO to generate EFT files to make electronic payments to our vendors.
    In addition we want to generate the payment advice documents in PDF format

    If I try to print payment advice to SCREEN it opens each advice as a separate "report", requiring me to print or save each of them separately before D365 even generates the EFT file.

    If I try to print the report to PDF file, entering the file name, then the resulting file contains only the LAST payment advice (it seems the system creates all payment advice document using the same file name, each overwriting the previous one..

    So - 

    1. Is there a way to generate a single payment advice containing ALL vendor payment lines?

    2. Alternatively, is there a way to create each payment advice as a file with a unique name (so I can have all instead of just the one for the last payment line)?

    This is one of those frustrating examples where I want to appeal to Microsoft to maybe slow down on building inspirational good-for-no-one AI based accounting solutions, and simply improve the core simple functionalities and make them more efficient...... sorry for my little rant.
    or maybe there is also a brilliant feature doing exactly that and I am just stuck in my old ways... any thoughts?



    ------------------------------
    Zvika Rimalt
    Functional Consultant
    Vancouver BC
    ------------------------------
    Conference-AXUG_200x200


  • 2.  RE: Generating payment advice PDF for Vendor Payments

    SILVER CONTRIBUTOR
    Posted 28 days ago
    Hi Zvika,

    I have experienced the same when trying to print the payment advice files.  We have moved forward with emailing them to our vendors using print management.  Is there a specific reason why you need to print them?  Would it be possible to utilize print management to send them to a central email?  I realize this would mean many emails being received but each would have a PDF for the particular payment advice.

    ------------------------------
    Corey Warawa
    Functional Architect
    Liquor Stores North America
    Edmonton AB
    ------------------------------

    Conference-AXUG_200x200


  • 3.  RE: Generating payment advice PDF for Vendor Payments

    TOP CONTRIBUTOR
    Posted 17 days ago
    We print them to save a paper copy for archiving, along with the vendor invoices (I know, not very digitally forward...), and we may also send a copy to the vendor if they request one.


    ------------------------------
    Zvika Rimalt
    Functional Consultant
    Vancouver BC
    ------------------------------

    Conference-AXUG_200x200


  • 4.  RE: Generating payment advice PDF for Vendor Payments

    SILVER CONTRIBUTOR
    Posted 27 days ago
    Hi Zvika,

    What do you use to submit your EFT file to your bank?
    Because if you use SKG (with TAS Module) you should be able to have a Payment Advise summarize by Vendors.

    Thanks

    ------------------------------
    Richard Malouin CPA, CGA
    Senior analyst
    PSP Investments
    ------------------------------

    Conference-AXUG_200x200


  • 5.  RE: Generating payment advice PDF for Vendor Payments

    TOP CONTRIBUTOR
    Posted 17 days ago
    Hi Zvika,

    Have you tried toggling the Print Archive in Print management default setup?

    You can then retrieve the files from the Print archive (Organization administration > Inquiries and reports > Print archive)
    Still a clumsy option, but may be workable.

    ------------------------------
    Christopher Ho Yee
    Altius Consulting
    Richmond BC
    ------------------------------

    Conference-AXUG_200x200


  • 6.  RE: Generating payment advice PDF for Vendor Payments

    TOP CONTRIBUTOR
    Posted 17 days ago
    Thanks Chris,

    Apparently we think alike since this is exactly what I ended up suggesting to the user as a workaround, and they thought it was workable.

    It's an "OK" workaround, but I am not too crazy about it.
    All the files are created with the same name in the print archive list, and it can makes it harder for the user to located the one they want (some payment journals may have dozens if not hundreds of lines)


    ------------------------------
    Zvika Rimalt
    Functional Consultant
    Vancouver BC
    ------------------------------

    Conference-AXUG_200x200


  • 7.  RE: Generating payment advice PDF for Vendor Payments

    Posted 4 days ago

    Hi,

    This is an older thread, but I hope the answer still applies.
    Docentric Free Edition can help you in two points for solutions described above.

    File print destination can use placeholders in file name, so each file will get its unique name and you will get all payment advises.
    Print archive is also improved, so you will be able to find payment advice based on vendor, payment journal number, check number, .etc
    You can also download multiple documents at once as a ZIP or one merged PDF.

    It is simple to deploy and free.



    ------------------------------
    Miha Vuk
    DOCENTRIC D.O.O.
    Kranj
    ------------------------------

    Conference-AXUG_200x200


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