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How to Convert NSF data files to PST - Expert Solution

By Albert Taylor posted May 13, 2021 07:41 AM


Two main email clients predominant in organizations are Lotus Notes and MS Outlook. Still, under assured situations, many organizations need to convert NSF to PST. But get into NSF files openly in MS Outlook is not probable as NSF for Notes and PST for Outlook formats both have different database files incompatible with each other.

Reasons for NSF to PST Conversion

NSF to PST Conversion is attributed to different reasons.

  • Outlook is cost-effective in comparison to Lotus Notes.
  • Outlook has lesser maintenance budgets than Lotus Notes
  • The outlook may be an integrated application within Microsoft Office Suite while Notes is a standalone application (need to purchase)
  • Outlook agrees users configure many accounts simultaneously.
  • Outlook provides offline accessibility of mailboxes while Notes doesn't.
  • Outlook integrates improved safety measures and data management observes than Notes
  • Lotus Notes is a smaller amount user-friendly than MS Outlook. Outlook is suitable for novice users also as technically sound users. Novice users find it difficult to figure with Lotus Notes.
  • Job shift is one more reason because the new operational place may have Outlook as an email client.

Convert NSF to PST Manually

This method is an open NSF to PST conversion process. It is recommended to the user must a backup copy of the actual NSF file before applying the manual conversion, as the file can get injured during the conversion process. The manual process to convert NSF to PST files is performed in two stages.

  • Export NSF data to an intermediate CSV file
  • Import the intermediate CSV file into Microsoft Outlook


  • Export NSF data to CSV

To export NSF files, execute the steps given below

  1. Run IBM Lotus Notes application.
  2. In the Open Application window, browse for the required NSF file and click Open. The selected NSF file gets opened.
  3. Now, on the File menu, click Export.
  4. On the Export dialogue box, enter the file name, file location, and saving type.
  5. Select the Comma Separated Value format for the file.
  6. A dialogue box CSV Export gets open. Select the essential options from How much to export, Export Character Set, and Detail to Incorporate sections. Click OK.
  7. The exported data gets saved in the CSV file gets saved in the defined location.


  • Import CSV File into Outlook
    Import the Intermediate CSV file into Outlook by following the stages:
  1. Launch MS Outlook program.
  2. On the File menu, click Open & Export, and then click Import/Export.
  3. An Import and Export Wizard dialogue box pops up. Select Import from a different program or file from the options. Click Next.
  4. Select Comma Separated Values as file type and click Next.
  5. Click Browse and select the target path for the CSV file generated earlier using the Export command of Lotus Notes. Select the options accordingly.
  6. Select the Outlook folder where you want to save your exported data and click Next.
  7. Select the given checkbox in the Import a file dialogue box and click Finish. You have to options to change your target or map custom fields by using the same name options.
  8. CSV file would be imported to “MS Outlook.”

Drawbacks in Manual NSF to PST Conversion

The free NSF to PST conversion technique is helpful in some situations, but it has several restrictions too. Some of them are:

  • Complex and tedious process for a novice user
  • Time-consuming and miscarries to migrate full data
  • Manual mistake possibility is there
  • If not felt correct, might reason corruption in the NSF file
  • Data loss or imperfect data export can be a case
  • Selective conversion is not probable
  • Converts only a single NSF file at a time, making the procedure lengthy and monotonous

Convert NSF to PST Using a Professional Solution

Shoviv NSF to PST Converter is the best Professional third-party solution that serves the facility of the automatic NSF to PST converter. It is easily available in the online marketplace, which facilitates their users to get a free test drive before buying the NSF to PST conversion tool. This NSF to PST Converter tool is skillful software to convert NSF to PST. It also agrees to export all mailbox items such as emails, calendars, attachments, contacts,  and journals to Outlook PST file format. It offers an easy and intuitive interface that permits you easily convert NSF to PST.

Some of the amazing features of the Shoviv NSF to PST converter are:

  • Promptly converts NSF data to PST without any mistake.
  • Shoviv NSF to PST converter can convert more than one NSF file at a single time.
  • This software does not need any support for technical knowledge.
  • Keeps the data secure and suitably maintains the folder hierarchy.
  • It offers the folder mapping option.
  • This utility provides a preview option. It supports a situation when the user needs to get a preview just before the real conversion of NSF to PST.

Final Words: 

Lotus Notes users are moves to Outlook and thus NSF to PST Converter Tool is in demand. The manual technique fails in providing the right option to users while the Expert solution is making the process easy as pie. Shoviv NSF to PST Converter is the best appropriate way for this, it is providing numerous features with a user-friendly GUI. To check its working efficacy, it also offers a free evaluation version of the software which agrees with the conversion of the first 50 items per folder.


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