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VAT on expenses

  • 1.  VAT on expenses

    Posted 17 days ago

    We are setting up D365 F&O for the first time and are trying to resolve an issue with VAT when staff are submitting expenses.

    Scenario 1 is, a member of staff entertains some staff and some customers at a restaurant. When they receive the bill they post their expenses on D365 and D365 takes the gross amount and uses the category to calculate the VAT amount. This is then subsequently reclaimed.

     The issue is that the VAT is only recoverable on part of the bill (as we cannot reclaim VAT on the customer's meals).

    Scenario 2 a receipt for a night in a hotel is claimed where, the member of staff enters the total bill and the category calculates the VAT about. However, this does not match the VAT amount on the receipt as components of the hotel stay are not charged different rates and these are not itemized ( a bit like the VAT on a supermarket bill is shown as a total but not the VAT for each item).

     Does anyone have an approach so that the system can record the recoverable VAT more accurately?



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    Roland Verspyck
    Turner & Townsend
    Leeds, UK
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  • 2.  RE: VAT on expenses

    Posted 17 days ago
    Roland,

    A possible solution to Scenario 1 is to have two categories for the same expense.  One that requires VAT and another that does not.  The user will be required to split their receipt correctly between the two categories.

    For Scenario 2, I am not aware of a way the system can adjust VAT based on the amount charged on the receipt.  A user however, should be able to adjust the VAT prior to posting in the system.

    https://docs.microsoft.com/en-us/dynamics365/finance/localizations/apac-ind-gst-tax-adjustments

    Hope this helps,
    Missy

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    Missy Martoncik
    Senior Finance Consultant
    AXIA Consulting, Inc.
    Columbus
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